Mid Anglia Centre – Rally Return Guidance

Rally Fee         

This is determined by the marshal’s and should cover all costs/expenses associated with their rally including the field, hall, social, admin, contribution and VAT etc. 

Rally Return Income

Enter the number of free vans.

Enter the number of vans and / or number of nights and the fee.

Enter the number of vans including the free vans for admin and contribution, which is now combined (£1.75 for normal weekend, £2.00 for holiday)

Enter the number of adults and the cost for the social; repeat for any children.

Calculate each total and enter as appropriate.

Add these costs together to give the total for VAT.

Calculate the VAT by multiplying the total for VAT by 17.5% or divide the total for VAT by 100 and then multiply by 17.5.

Now add any non-VAT items e.g. Donations or Raffles giving a Total Income (X)

It should be noted that donations and raffles must not be used to subsidise the rally or any activity connected with the rally.

Expenditure

Enter the cost of the field, hall, social, disco and any other expenditure for the rally.

Add the costs together for the total expenditure and enter as appropriate (Y).

Returns

Any bills to be paid by the Treasurer are to be entered.

Enter admin / contribution.

Enter disco hire or donations etc.

Add the totals together to give the sub total.

Enter any amounts already paid to the Treasurer and take this from the sub total to give the Total to Treasurer (Z).

The totals can now be checked for accuracy by adding the total paid to the Treasurer (Z) to the total spent (Y) + any money already paid to the Treasurer and this should equal the total collected (X).

A downloadable version is available here - right click on the link and choose 'Save Target As..'.

Rally Return Guidance Notes