Mid-Anglia - Rally Return Guidance

Rally Fee

This is determined by the Rally Marshal’s and should cover all costs/expenses associated with their Rally including the field, hall, social, admin, contribution and VAT, etc. 

When completing the rally return enter the number of vans including the free vans for administration.  This is charged at £1.75 for normal weekend and £2.00 for holiday. 

While this includes a nominal contribution, for the viability of the centre it is important that your rallies do not make a loss.  Therefore a contribution of £1.00 per van, per rally should also be made to the centre.

Rally Return Income

Enter the number of free vans. 

Enter the number and/or number of nights and the fee.

Enter the number of vans, including the free vans for admin and contribution.

Enter the number of adults and the cost for the social; repeat for children.

Calculate each total and enter as appropriate.

Add these costs together to give the Total for the VAT.

Calculate the VAT by multiplying the Total for VAT by 20.0% (or divide the Total by 100 and then multiply by 20.0)

Now add any non VAT items (Donations, Raffles, etc) giving a Total Income (X).

Rally Return Expenditure

Enter the cost of the field, hall, social, disco and any other expenditure for the rally.

Add the costs together for the total expenditure and enter as appropriate in (Y).

Rally Return – Returns

Any bills to be paid by the Treasurer are to be entered.

Enter Admin/Contribution

Enter donations, etc.

Add together to give the sub-Total.

Enter any amounts already paid to the Treasurer and take this from the Sub-Total to give the Total to Treasurer (Z)

The totals can be checked for accuracy by adding the total paid to the Treasurer (Z) to the Total Spent (Y) + any money already paid to the Treasurer and this should = the total spent (X).

Please submit your Rally Return to the Treasurer within 4 weeks of your Rally closing.