Mid Anglia Committee – Roles and Responsibilities
If anyone is interested in becoming a committee member, here is a brief description of some of the job roles for Mid Anglia Centre.
To cover for and assist the Chairman in all aspects of the role. To assist with the general management of the Mid Anglia Centre and ensure the promotion of the good image of the Centre at all times. Maintain the attendance records of the centre, preparing the figures for the AGM and keeps a record of those members attaining friendship plaques.
To support the good running of the Centre, convene and minute committee meetings, liaise with the Caravan Club on all aspects of Centre business. Maintenance of centre membership records and to act as the prime recipient for correspondence and communications with the Mid Anglia Committee and members.
As treasurer, you would be responsible for managing the centre finances. Key tasks include:
1. Responsible for managing all accounts owned by the Mid Anglia Centre, including the Junior Account
2. Supporting marshals and Junior Treasurer on financial matters
3. Verifying rally returns and banking monies
4. Approving centre expenses
5. Consolidating finances (stock reports, inventory, sports etc.), at the end of the financial year (March), for review at the accountant and submission to the caravan club
6. Approaching potential advertisers and the collection of the associated monies
7. Creating a quarterly VAT report
8. Reporting to committee (typically on a 6 week basis)
9. Reporting the Centres financial status at the AGM
For most of the above there are templates in place and the Caravan Club is always there to support if needed.
Co-ordinate the rally programme in respect of dates and locations to ensure a wide variety of activities and venues to appeal to the rallying members. Produce the 'Rally Book' for distribution to centre members and others. Provide support to Rally marshals in particular new marshals. Maintain contact with other rally secretaries and co-ordinates rallies with them through the 4b system.
Rally Equipment Officer:
To manage the distribution of centre rally equipment and marshals kits. To ensure all centre equipment is in good order and maintained to expected standards. Compile and maintain a register of use and ensuring equipment is kept safe. Produce an appropriate number of rally Marshall packs and distribute them at the natter and chatter.
To provide a coordinating role for the publicity and communication requirements of the centre.
Ensure a regular supply of information to centre members and the caravan club to promote the
activities and image of the centre. To liaise with the editor of the caravan club magazine to provide
items of interest for centre lines page. Produce and distribute the centre news-letter and gather
and publish rally reports.
Centre Equipment Officer:
To manage the purchase and sale of centre equipment. Provide a sales facility of centre
equipment at rallies. Maintain a record of sales and stock. Source equipment and items that will
be required for sale to centre members.
Junior Liason Officer:
To provide a coordinating role to the junior committee. Oversee the junior committee giving
advice and supporting them for raising money for their chosen charity. Help run the junior rally.
Ensures that rally photos, news items and any other worthy pieces of information is placed on theweb site for members to view.